Information for Employer Partners

Co-op Position Template

FALL or SPRING CO-OP (Newark College of Engineering students)

(for repeat posting, use “seasonal”)

WHO WE ARE:

Our mission is…

YOUR COMPANY, Inc. (www.website.com) is a leading privately-owned company located in City, NJ.  We focus on development and commercialization of innovative medicines that address patient needs. We have >150 US and International patents and applications and have marketed several branded and generic products in the U.S., have licensed our products in the US and international markets, and have a robust pipeline of innovative products employing our proprietary science and technology.

Our science and technology make us unique, but it is our team members that set us apart; they are the engine that fuels our passion and innovation. Our company understands the criticality of operating a successful business and take pride in the company’s success. But of equal importance to each member of the team is how we interact with one another on a daily basis. We believe in each other and we believe in respectful and open, honest communications to help support individual and team success.

WHAT YOU WILL DO:

We have an exciting Co-Op opportunity for an NJIT graduate or undergraduate student in our _______ department.   The department focuses on _____ process to assure they meet required specifications and quality standards. This is a great opportunity to gain hands-on experience in a small, but productive, ________. It is a paid assignment, eligible for appropriate college credit that runs from approximately _____ to ______. This position will require 32 to 40 HRS/WEEK MONDAY – FRIDAY. 

Selected candidate will train with, and work closely alongside staff and managers to perform:

• Example
• Example
• Example
• Example 

WHAT YOUR TRAINING INCLUDES:

• Example
• Example
• Example
• Example 

REQUIREMENTS AND PREFERENCES:

• This opportunity is open to NJIT (undergraduate, masters, Ph.D., or all), with a preference for _____
• Students majoring in _______
• Proficiency with software tools (MS Office, Slack, etc.)
• Excellent verbal and written communication and skills
• Analytical thinking with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines
• Coachable, fast learner having a constant desire to advance skill se
• Strong training in, and understanding of, basic engineering concept
• Excellent planning, organization and time management skills including the ability to support and prioritize multiple project
• Hands-on experience with ________ preferred

WAGES AND BENEFITS

Salary / wage is _____ hourly.

Company, Inc. offers a competitive compensation package. Examples.

To build and enhance our diverse workforce, we encourage applications from individuals with disabilities, minorities, veterans, women, LGBTQ, etc. Company, Inc. is an Equal Opportunity Employer. #LI-DNI

Follow the steps below to create a new job posting.

1. Click Post a Job from your home dashboard, or click Jobs on the left navigation bar to access the Jobs page, then click the blue button Create Job in the upper-right corner of the page. 

• You'll now be required to complete four tabs in the posting. These include the job Basics, Details, Preferences, and Schools you'd like to post the position to. You also have the option to use the Preview tab to confirm your postings details. 
• All fields are required, except those that state "(Optional)" next to the field name.

Best Practice: the more fields you complete, the more well defined your job posting will be! 

2. The Basics tab:

• Where should students submit their application?
  • Apply in Handshake 
  • Apply through external system

• Important: (Premium partners have a Greenhouse integration available!)
  • If you have an external ATS, please choose this option. A text field will load below the Job Title where you should enter the ATS information:
  • Make sure to enter "for NJIT" to ensure that our students receive a direct notation of your posting
  • When you click on "+ add an ATS/job code", the fields will load for the optional System Code and required URL: 
• Job Title
  • Fill in the appropriate title in this text field. 
• Company Division (optional)
  • If your company has Divisions set up, a drop-down menu will appear right below the job title. Make sure to choose which division within your company you're hiring for. If you need help adding a division, refer to How to Add Divisions to Your Company .
• choose a Job Type
  • Job
  • Internship
  • Cooperative Education
  • Experiential Learning
  • On Campus Student Employment
  • Fellowship
  • Graduate School
  • Volunteer
• choose an Employment Type & Duration
  • Full-time
  • Part-time
• choose a Duration
  • Permanent 
  • Temporary/Seasonal
    • Note: when selecting this option, you'll be required to enter the start and end dates.
• Is this a Work Study Job?
  • Yes
  • No 
    • Note: if this is a work study job, students that are not eligible for work study at their school won't be able to access the posting or apply to the position.
      • This is only true for schools that choose to Enforce Work Study. This setting can be found under School Settings by a Career Services User. 
      • At schools where they don't choose to Enforce Work Study, students view and apply to work study jobs, but will be shown as not fully qualified. 
• Are you open to speaking with interested candidates? (choose Yes or No)
  • Yes, I want interested candidates to reach out to me for a conversation
    • If Yes (check one or both):
      • Message me on Handshake

      • Schedule a virtual info chat based on my availability

        • Learn more in Availability Calendars for Virtual Info Chats.

  • No, I'd rather candidates apply without contacting me

3. Once you're finished with the Job Basics, click the blue button Next, located in the lower middle of the screen, or click the Details tab. 

The Basics tab:

• Add a Description for your job
  • If you copy and paste a description from your own website, we'll retain all of the formatting for you.
• How many students do you expect to hire for this position?
  • Type a number in the field, or click the up and down arrows to add a number. 
    • Note: this doesn't affect your job in any way, but rather is used for historical, data, and tracking purposes. 
• Estimated Salary
  • Paid
    • Note: if you choose Paid, you'll enter a number, not a range. Click the field to the right of the amount to toggle Per hour, year, or month. 
    • Specifying a salary value is optional.
  • Unpaid 
• Job location
  • As you start typing the address, some suggestions will appear in the address field — you must choose one rather than manually typing it in.
  • This can be a specific office location, or a general city like "Chicago, USA"
    • If you are unable to find your location listed, submit feedback to Mapbox here: https://www.mapbox.com/geocoder-feedback/
  • If the job is remote, enter the location for your main location, then click the box next to Allow remote workers. 
  • If this position is located in multiple locations, you can choose Add Another Location.
  • If your job is in the United States, an additional field for Does this position require U.S. work authorization will appear. More information on this is below. 

• Choosing a job location in the United States, will prompt a question: "Does this position require U.S. Work Authorization?" Choose Yes or No.

• • If you choose "yes", additional fields will appear: 
    • Would you sponsor a work visa for the right candidate? 
      • Yes
      • No
    • Are you willing to hire candidates that are temporarily authorized to work for a defined period in their field of study? (e.g. for a job/internship under OPT/CPT) 
      • Yes
      • No

• choose any Required documents for the job application
  • Resume
  • Cover Letter
  • Transcript
  • Other Document (e.g. work sample, course schedule, or other misc documents)
    • TIP: if you're having students apply via your Direct ATS, we recommend not selecting any documents here. If checked, these documents will prompt an Applicant to first apply with these in Handshake. 
    • Note: if documents aren't required on the job, then you'll be unable to choose a contact to receive Applicant notifications, and your contact information won't be displayed on the job.

4. Once you're finished with Job Details, click Next, or click directly on the Job Preferences tab.

Note: all of these preferences are optional, and none of the preferences you add to this page will block students from applying for your job. Handshake will state which candidates meet all of your preferences, and those who don't. For more information on this, refer to Understanding Job and Applicant Preferences.

The Preferences tab:

• Add a Graduation date range for your job by specifying the earliest and latest graduation date for qualified applicants.
• choose a School Year
  • Freshman
  • Sophomore
  • Junior
  • Senior
  • Masters
  • Doctorate
  • Postdoctoral Studies
  • Alumni
  • Masters of Business Administration
  • First Year Community / Technical College
  • Second Year Community / Technical College
  • Certificate Program 
• Add a Minimum GPA value
• Choose which Major Categories would make a student qualified for your job. (Setting up your Major Preferences is explained below in more detail).
  • Agriculture, Food, & Horticulture 
  • Arts & Design 
  • Business, Entrepreneurship & Human Resources
  • Civics & Government

  • Communication  

  • Computer Science, Information Systems & Technology
  • Education
  • Engineering
  • General Studies
  • Health Professions
  • Humanities & Languages
  • Life Science
  • Manufacturing, Production, and Skilled Trades
  • Math & Physical Sciences
  • Natural Resources, Sustainability & Environmental Science
  • Social Sciences
  • Technologies & Technicians
• Configure your Applicant Packages recipients, and with what frequency. 
  • Note: if you haven't marked at least one document type as Required by applicants, this option won't appear.

Setting up your Major Preferences

• By choosing a major category, you are mapping your major preference to each school's individual term for that particular category.
  • Even if the major name is different at different schools, it will still get bucketed into this major category correctly as these majors are consolidated across every school on Handshake.

• Once you choose a category (by clicking on the checkbox next to it), that category will expand to display the majors within it.
  • All majors within a category will be selected by default. But you can remove them by simply clicking on the major you'd like to remove.

• If you know of a very specific major at a school that you'd like to choose instead of our mappings, click the link at the bottom of the list Choose a specific major by school.
  • This will open up a modal to pick the school and major manually. After selecting the school and major(s), click Finish to save the changes.

Interested in marketing your job to specific subsets of students? Premium partners have access to create Segments (to identify students) and send Campaigns to those students! See it in action in Video: Segments & Campaigns!

Setting up who should receive Applicant Packages

• The job creator's name is listed first. You can also add other team members to receive packages by choosing from the dropdown. If you haven't added them as a contact yet, there will be + add new contact at the bottom of the dropdown.
• You can choose (or remove) the following options:
  • Email a summary of all applicants once my job expires
  • Email every time a new student applies
    • If you choose this option, you can then specify whether you want to:
      • Send all applicants
      • Only send me applicants who match all of my preferences only students who match all of your preferences (Eligibility for international students, grad date / year, GPA, and Major)

5. Once you're finished setting up your Job Preferences, click Next or click on the Schools tab. 

The Schools tab:

• Add schools
  • Search specific schools using the search bar or click the:
    • Blue button Add All Schools to add all connected schools.
    • Gray button Add Favorite Schools to add your favorites.
  • Note: if your company has not been approved to post jobs at a school, you can not add that school as an option. If you have not been approved at any schools, you can still create this job and come back later to add schools. 
• Once you've added schools, you'll have options to manage them:
  • Remove a school - The (-) to the left of each school allows you to remove it from the list
  • Interview on campus? - selecting this will simply flag this job on the school side, as an employer potentially interested in interviewing. To request an on campus interview, please refer to the How do I post an interview schedule to a school?
  • Apply start date - choose if you'd like to block students from applying to your job until a specific date.
  • Expiration date - confirm the date that the job will expire at that school (and students will no longer be able to apply).
• Adding a Global apply start date allows you to update the job start date for every school on your list (it will overwrite previously set start dates).
• Adding a Global post expiration allows you to update the post expiration for every school on your list (it will overwrite previously set expiration dates).

6. Once the schools have been added, click Next or on the Preview tab. 

The Preview tab: 

Check to confirm that all of the information is correct. If you're happy with the job preview, click Save in the lower right corner to save the job and send your posting out to schools to be reviewed. 

Once the job has been saved, Handshake will automatically tag up to three job roles based on the title and description. For more information, refer to About Job Roles (Employers).

If you'd like to make sure your job is posted successfully, refer to Confirming Your Job is Posted Successfully. 

Tip: Check out the student perspective on applying in Apply for a Job in Handshake. 

Any upcoming events that your company is attending at a school will be promoted on the job posting for students. To host an event at a school, check out How to Request an Event.

If the job posting is connected to a career fair registration, the fair will be promoted on the job posting for students at that school. For more information on registering for a career fair, refer to Registering for a Fair. 

Note: an event or fair must be less than 60 days away to be promoted on a job posting. If your company is attending multiple events or career fairs at a school, only the most upcoming event or fair is displayed on the job posting. Once the promoted event/fair passes, it will automatically be removed and the next soonest is applied.

[Your Company Letterhead]

[Date]

[Candidate's Name] [Candidate's Address] [City, State, ZIP Code]

Dear [Candidate's Name],

We are pleased to offer you a [Number of Weeks] Co-op position with [Your Company Name], starting on [Start Date] and concluding on [End Date]. We were impressed by your qualifications and are excited to welcome you to our team.

Position: [Position Title]
Department: [Department Name]
Duration: [Number of Weeks or Months]

Hourly Rate: [Hourly Rate]

Job Description:
[Include a brief description of the role, responsibilities, and any other relevant information about the position.]

Key Responsibilities:

[List the key responsibilities and tasks the candidate will be expected to perform during their Co-op term.]

Qualifications:

[List the specific qualifications and skills required for the position.]

Benefits [if applicable]:

In addition to the hourly rate, you will be eligible for the following benefits during your Co-op term:

[List any additional benefits, such as access to company facilities, training opportunities, etc.]

Start Date: Your employment with [Your Company Name] will begin on [Start Date].

Working Hours: You will be expected to work [Number of Hours] hours per week during the Co-op term.

Location: [Provide the physical location of the workplace, if applicable.]

Reporting to: You will report to [Supervisor's Name], who will provide guidance and support during your Co-op term.

Please indicate your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. If you have any questions or require further clarification about the offer, please feel free to contact us.

We look forward to your contributions to our team and are confident that your time with us will be mutually beneficial. Thank you for choosing [Your Company Name] for this Co-op opportunity.

Sincerely,

[Your Name] [Your Title] [Your Contact Information]

[Signature (if sending a printed copy)]

[Enclosures: Employee Handbook, Any Other Relevant Documents]